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Job Title Legal Executive Assistant
Our Reference J18170
Employment Term Permanent
Location Bermuda
Industry Legal
On behalf of our Client, we are seeking a Legal Executive Assistant to join their team.

The Legal Executive Assistant is responsible for providing secretarial and administrative services and may be required to provide relief services for other secretarial areas within the Firm.

Principal Duties and Responsibilities:
• Ensure all filing, both electronic and paper based, is complete and kept up to date
• Time entries and billing for attorneys
• Ensure that accounts receivables are monitored and action is taken with the attorney to affect recovery
• Support with business development activities
• Request company, litigation or property searches
• Transcribe digital dictation and handwritten materials
• Track changes on marked up documents
• Receive and screen all telephone calls
• Establish and maintain effective reminder systems
• Proofread draft correspondence and documents
• Initiate and answer routine correspondence, as directed by supervisor
• Deal with inquiries (internal and external) in the absence or unavailability of the attorney
• Coordinate appointments, meetings and conferences, including booking meeting rooms, creating schedules and timetables and any travel arrangements or reservations when required
• Draft routine correspondence as directed
• Produce confidential reports and undertake projects, such as research, minute taking, etc.
• Execute file opening and closing procedures in compliance with company’s policies and procedures
• Establish and maintain personal and professional files on behalf of the attorney

Knowledge, Skills and Experience Required:
• Previous experience in a similar role
• Advanced secretarial skills including the ability to accurately type at 60 - 70 w.p.m. Knowledge of shorthand may be advantageous in some positions
• Proficient in the use of the Microsoft Office suite of applications, specifically MS Word and MS Outlook.
• The ability to recognize and prioritize urgent matters, as well as possess the ability to consistently produce high quality work under pressure
• Excellent verbal and written communication skills
• The ability to deal effectively and courteously with clients, fee earners and colleagues, and to exercise discretion and confidentiality in all matters
• Sound organizational skills
• Knowledge of legal terminology and practices strongly preferred
• Ability to act on own initiative and work as a team

To apply please send your résumé to bdajobs@expertise.bm.

All enquiries will be dealt with in strict confidence.

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